Customer Defaults:

It is used to record your customer default information, most common information of your customers.

To set customer default information you can go to Maintain menu, click on default information and choose the Customers, as shown in the figure below:

After going to “customers” we will have a window like this:

As you see there are 5 important tabs shown on the above window, which are:

Payment terms, Account aging, Custom Fields, Finance charges and Pay methods.

Payment terms:

To give standard payment terms for your customer and default sales and discount G/L account, select the payment terms tab.

As shown in the above window there are 5 options in this tab which are C.O.D(cash on delivery), Prepaid, Due in number of days, Due on day of next month, Due at end of month. Select one of these to tell you the type of payment your customers make.

G/L Link Accounts

The defaults are used to link sales income and sales discount G/L accounts to most of your customers.

G/L Sales Account: Enter or select the account ID you want to use as the default sales (income) account when entering customers...

Discount G/L Account: Enter the number of the account you want to use for discounts.

NOTE: we must enter or fill these accounts, as we did and shown below:

Now click on 2^nd tab which is “Account aging” it is used to know that how sales invoices are aged and what aging categories is used for account receivables. The window is shown below:

In this tab of account aging 2 options are available which are:

1: Age invoices by

2: Aging categories

Age invoices by:

In this you can choose either “Invoice date” or “Due date”. If you age by invoice date, this will show how old each customer invoice and balance is. If you age by Due Date, this will show how overdue each customer invoice is.

Aging Categories:

In this option you can choose your own categories depending on which customer fall in what category. For example, entering 30 for the 1st column would display all current invoices 30 days late. Entering 60 for the 2nd column would display all invoices that are between 31 and 60 days overdue.

Now press on third tab which is “Custom fields” it is used to set custom field names for your customer records. It keeps track of your business information. It can be used to add extra information of your customer like shown below:

To enter information you should enable the box and enter the information like the last option in the above picture is not enable but if you want to enter data you check the enable box and enter the data like we did and shown below:

Now come the 4^th tab which is “Finance Charges”, In order to apply the finance charges, you have to check the check the box or you can set according to your own choice by applying it on the invoice according to your defined criteria. Like shown below in the figure:

In this tab you can fill according to your criteria as we did and shown below: