Purchase order/Recording Purchase Order/ Close Purchase Order:

Purchase order

This is the window where buyer can enter a purchase request for the items he wants to buy from the vendor.

1: To open this window you can go to task menu and choose the purchase order option,

2: Or you can also open by following another method which is that go to the options menu select the view navigation aid.

 By selecting this, at the lower portion the following option will be appear:

As we want to open purchase order window so click on purchase option and then the window will be open:

In this window there are 3 portions 1^st is of maintain vendors etc 2^nd is of maintaining the records and 3rd is of report. So select the purchase order option the window will be open where we can maintain the records of purchase order.

Recording Purchase Order:

In this window 1^st of all select or enter the vendor ID. To display a list of existing vendors, type?  In this field by pressing shift &? / button, or select the Lookup button. To add a new vendor, type + or double-click the field, which displays the Maintain Vendors window.

When the vendor is selected, Peachtree supplies the vendor default information, including name, remit address, shipping method, and payment terms which we already recorded in the maintain vendors window.

3 things are important in this window which is Date, Good Thru and PO No. in date we put the date on which purchase order is made irrespective of goods received and in Good Thru we put the date on which goods are to received, in PO we enter purchase order number which is necessary to do the further steps. It is essential to enter the purchase order number, do not leave it blank.

 Close Purchase Order:

Select this check box to close this purchase order. You will want to do this if you know you won't receive all of the items.

Now, Select the item that is required and the description field automatically fills as you select the item. Peachtree automatically estimates the GL Account which is inventory acc, Unit Price and amount with the default information specified when that item was created.

Once you complete all of the above steps, click the save button to record the purchase order.

Note: Purchase orders are not posted to general ledger. When you receive inventory and apply this purchase order to a customer invoice the purchase order data is transferred to the vendor invoice. Then, the purchase can be posted to the general ledger.